Board Nominations

Board Members 

Qualifications 

A board nominee must meet the following qualifications:

• Member in good standing with URMIA
• Demonstrated commitment to the association with three or more years of active participation as a volunteer on a committee, task force or advisory group, as well as other activities outlined on URMIA's "Path to Leadership"
• Approval from their immediate supervisor. This is a 3-year commitment and includes travel to the annual conference and spring board meetings.
• Be an institutional member for at least two of their active years if running for an institutional board position
• Be an affiliate member for at least two of their active years if running for an affiliate board position

Duties  

Board members engage with and think critically about activities and strategic direction of URMIA. Board member duties include the following:

• Participate in board meetings, including advance preparation
• Interact as liaison with assigned committees/task forces
• Assist in the overall management of URMIA
• Pledge to support the URMIA fundraising campaign
• See the full list of duties in the board member's job description

President-Elect

Qualifications 

A president-elect nominee must meet the following qualifications:

• Member in good standing with URMIA
• Demonstrated commitment to the association with three or more years of active participation as a volunteer on a committee, task force, or advisory group, as well as other activities outlined on URMIA's "Path to Leadership"
• URMIA board or executive committee experience for a minimum of two years
• Approval from their immediate supervisor.  This is a 3-year commitment and includes travel to the annual conference and spring board meetings.

Duties  

The President-Elect is responsible for the following:

• Provide leadership and vision for the strategic plan of the organization
• Serve a three-year term, assuming the role of president in the second year and the role of immediate past president and chair of the leadership development committee in the third year
• Attend all board meetings and additional ad hoc meetings at the request of the president
• Participate on the executive committee and its monthly required meetings
• Interact as liaison with assigned committees/task forces
• Assist in the overall management of URMIA
• Pledge to support the URMIA fundraising campaign
• See the full list of duties in the president's job description

Meeting Attendance

Scheduled Meetings

Attendance at board meetings is extremely important. There are three in-person meetings* (4-8 hours each) and two virtual (2 hours each).

• Newly elected board members and appointed executive committee members will attend an onboarding meeting prior to the start of their board service.
• The first board meeting will take place in-person on the final day of the annual conference.
• The next meeting is virtual and typically takes place in December.
• The spring in-person board meeting takes place between February and April and the location may be with an URMIA program or at the annual conference location.*
• The summer board meeting is also virtual and typically takes place in June.
• The final in-person meeting of the year is held before the annual conference begins.

*unless a virtual meeting is deemed necessary

Newly-Elected Board Members

• There is a mandatory new board member orientation session held prior to the start of the annual conference.
• It is also strongly recommended that newly-elected board members attend the pre-conference board meeting, as a guest, to observe, before their first official meeting as a board member (final day of the annual conference).

Additional Considerations

Expense Reimbursement

URMIA realizes the personal commitment of each officer, board member and committee chair to further the advancement of the association. For institutional members, transportation and lodging expenses will be paid for the spring board meeting and an extra night at the annual conference hotel. Please see our full travel policy for further guidance.

Responsibilities During Conferences 

While we encourage networking and reconnecting with URMIA colleagues at the conferences, please remember that URMIA business must come first if you are an elected or appointed officer.